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The Essentials You Need to Have Before Applying for a Job

Here are some helpful tips for obtaining essential documents to join the workforce.

After finally earning a bachelor’s degree and getting that diploma, you’re probably excited to take on the next step in the adult stage: be employed. But not so fast!

Before securing a job, you will need to apply for a number of documents to officially become part of the working force. If you’re a first time jobseeker, here are simple guides on how to acquire these pre-employment requirements:

NBI Clearance

NBI Clearance is part of every company’s background check before taking in a new employee.

Step 1: Create an account at the official NBI portal: and follow the instructions to apply for clearance.

Step 2: Pay the document fee and keep the receipt and reference number of your transaction. (You can pay via online, or thru Bayad Centers and convenience stores.)

Step 3: Head to the NBI branch with your two valid IDs along with the receipt/reference number and follow the process inside.

Step 4: Once cleared, you may claim your NBI clearance. (Note: If you have a common name/surname, you may have to wait several days to have your name cleared.)

Pro tip: For faster processing, head to the main NBI branch in your city instead of the satellite branches in malls.

PhilHealth Number

PhilHealth is a national health insurance program that aims to provide affordable health care services and health insurance coverage to all Filipinos.

Step 1: Print two (2) copies of the PhilHealth Membership Registration Form (PMRF) and fill-out the necessary information.

Step 2: Bring the PMRFs, along with necessary documents (barangay clearance, photocopy of birth certificate/valid ID) at any PhilHealth branch.

Step 3: Submit the requirements and claim your PhilHealth ID.

Pro-tip: You may also apply online via


TIN stands for Tax Identification Number (TIN), which is a 9-digit number assigned to any individual and corporate taxpayers for identification and tracking purposes. It is issued by the Bureau of Internal Revenue (BIR).

Step 1: Print and fill-out a BIR Form 1902

Step 2: Prepare your birth certificate, one (1) valid ID

Step 3: Submit these documents, along with the Form 1902, to your employer’s HR.


The Social Security System (SSS) is a government-mandated contribution which serves as your insurance upon retirement. SSS also provides loans should you need them in the future.

Step 1: Apply online thru

Step 2: Obtain other important documents including birth certificate and two (2) government-issued IDs.

Step 3: Submit all these documents, including the filled-out forms at the nearest SSS branch.

Pro-tip: You can apply for a UMID (Unified Multi-Purpose Identification Card) at any SSS branch. You can use this ID when making transactions in SSS, GSIS, Philhealth, and it’s also accepted as a valid ID in the country.

Birth certificate

Your birth certificate is a strong supporting document in any government ID application, and employers usually ask this as a requirement.

Step 1: Head to any Census Serbilis Center or Business Centers in malls near your area and bring one (1) valid ID.

Step 2: Fill-out the birth certificate application form, have the information screened, and pay Php 230.

Step 3: Claim your birth certificate at the releasing area.

Pro-tip: Some companies ask for the original copy of your birth certificate, so make sure to get at least two copies and keep the other one for future use.

School documents

Most jobs require a bachelor’s degree as part of the qualifications, so be sure to produce copies of your diploma. Transcript of Records (TOR) is also required, and you can obtain it from your university registrar.

Once you’ve completed all these requirements, all you need is a successful interview and you’re all set! If you need more career guides and hacks, you can visit resource websites like Entrego to help you embark on this exciting new chapter. Happy job hunting!

Entrego is a technology-driven business solutions provider for the fulfillment and logistics needs of enterprises in the Philippines.

Entrego's courier and express parcel management is operated by Entrego Express Corporation. Entrego Express Corporation is an affiliate of Entrego Fulfillment Solutions Inc.

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